By now you’ve probably heard all about Marie Kondo and her hit Netflix show ‘Tidying Up With Marie Kondo’. As a professional organizer and tidying expert, her KonMari Method has inspired millions of people to ditch the clutter and embrace organization in their homes, in order to inspire a life of minimalism and joy.
I admit, when I first heard about some of her unconventional methods (why are we thanking our clothes? Do we have to?), I initially dismissed some of her ideas.
But, after learning more about her methods, and the reasons behind them, I can see why so many people are jumping onboard with this tidying up craze.
It also got me thinking…how could entrepreneurs and business owners apply some of these methods in their businesses, to spark joy in their work life too?
So, I’ve put together some Marie Kondo inspired tips that can be useful to get rid of the business clutter that accumulates (way too easily), and ways that we can stay organized, productive, minimalist, and efficient (and joyful!) in our businesses too.
In this blog series, I’ll be covering these topics: Reducing Clutter, Organization, Productivity, How to #KonMari Your Inbox, Documentation, and Automation.
And I’ll be giving you a boat load of suggestions for awesome software and tools, many of them that I use in my own business (and many of them FREE! BOOYA!), that will be amazing resources for you to tidy up your business processes.
Let’s start with…
This tip is based on Marie’s central message- get rid of the “stuff”.
Some of the most easily-accumulated “stuff” in business (and that takes up the most space!) is paper…hoards and hoards of paper. Paper receipts, paper invoices, paper contracts, paper notes, paper spreadsheets, paper project docs, paper meeting minutes…you get the picture.
In 2019, with so much digital technology available to us (much of it free!) there is no real need for most paper documents anymore.
The best first step to reducing this clutter is by first going through your papers with a shredding machine and a couple of recycling bags, and getting rid of everything that you really don’t need. If it’s older than a year (and you haven’t seen it in that long!), and it’s no longer an “active” document (ie. an active contract), and you don’t need it for regulatory or tax purposes, get rid of it. If it contains personal info, shred it first, then get rid of it.
Whatever is left that you want to keep…scan it, and then get rid of it. (Again, unless it’s needed for regulatory or tax purposes.)
There are many apps that can help with this process, but some awesome (and mostly free!) ones are:
CamScanner (scans any document, and stores it wherever you want)
CardScanner (scans paper business cards, like a digital rolodex)
Dropbox (cloud storage)
OneDrive (cloud storage, and also has a free scanning feature)
Google Drive (cloud storage)
If your clutter pile is more of a mountain, and you can’t bare the thought of having to sift through it all, there are even services that can help with this process.
For example, Shoeboxed is a company that can take care of the sorting and scanning for you...all you have to do is ship them your boxes of “stuff”, give them instructions, and free your time up to do something more important.
Some more tips for saving your documents…save documents grouped in folders by category, and create a naming system for your folders and documents, so you can easily find what you need.
You should also take this opportunity to analyze your processes, to see where you can eliminate generating paper documents in your business moving forward (I’ll talk about this in more detail when I cover Documentation at a later date!).
>>> What are some ways that you like to reduce clutter in your own biz? <<<
I'm a mom, wife, MBA student, and student of life...serial entrepreneur, dreamer, and goal-setter. My mission is to empower moms to start their own businesses from home.